Instructions for Plan of Work

The purpose of completing the Plan of Work is to directly tie LTMS PTA’s activities to PTA’s mission and purpose.  This is important as it aids LTMS PTA in affirming its tax-exempt status.  Accordingly, be very specific in your description of the activity.

These Plans of Work are estimates and are required before a budget can be established for an activity.  Each Plan of Work must be approved by the LTMS PTA President.  Should the budget require adjustment during the year, present the change during any General PTA Meeting to be voted.

(1)   Cash collections from Participants – include here any charge for participants (e.g. $3 per student)

(2)   Donations – include here any funds which are anticipated to be deposited into PTA’s bank account cash donations.  Do not include here any donations that will be expended directly from the committee (e.g. gift cards) and not deposited into PTA’s bank account. 

(3)   Itemized Expenses for Activity – include here all expenses for which the committee will request reimbursement.

(4)   Other Cost-free Resources to be Utilized for Activity – include here any items such as donated gift cards, in-kind gifts and other items that will not be deposited or expensed through the PTA bank account.  It is helpful to keep a record of these in-kind gifts to capture the entire requirements for such activities.